Attendance and Punctuality

Report Student Absence (01424 711950 option 2) or via email below

All absences should be reported by 8:45am on each day of the student's absence.

Attendance mailbox: - please leave your child's name, House Team, Year Group and reason for absence. 
Medical evidence must be handed in on return to the academy to your child's Tutor, Student Support Manager or sent to the attendance mailbox as above, stating medical evidence and name of child

COVID-19 Pupil Absence Guide for Parents and Staff

Hastings Attendance Charter

Student Attendance at The Hastings Academy

The Hastings Academy is committed to work with its parents/carers, students and community to ensure every student has access to education:

  1. Promote and maintain good attendance and punctuality
  2. Reduce absence, including where evident, persistent absenc
  3. Act early to address patterns of absence and poor punctuality
School Attendance

Central to raising standards in education and ensuring all students can fulfil their potential is a commitment to attendance. Regular and punctual attendance is of paramount importance in ensuring all children have full access to the curriculum. Missing out on lessons or arriving late leaves students vulnerable to falling behind. Children with poor attendance tend to achieve less well than their peers.

Every student should be at the academy, on time, every day the academy is open, unless the reason for the absence is unavoidable. Permitting absence from school without a good reason is an offence by the parent/carer.

For your information, please find the following link to the relevant pages on the ESCC website which can be accessed by parents:


Authorised absences are mornings or afternoons away from the Academy for a reason classified by the academy, not by the parents/carers, such as a genuine illness or other unavoidable cause. The Academy must be made aware of this before 8.45am on each day of absence, by calling the absence line (01424 711950 Select: Option 2) or via email:     

PERSISTENT ABSENCE - 90% attendance or below
  1. When absence becomes a cause for concern, an Attendance Improvement Agreement will be completed and a 'penalty notice warning letter' will be sent to parents/carers
  2. Absence will be monitored weekly over a period of 10 academic weeks

If 10 sessions (5 days) of unauthorised lateness or persistent absence are accrued during the 10-week academic period following the 'warning letter',  a penalty notice will be submitted to the Legal Interventions Team at East Sussex County Council.  

Should a Penalty Notice be issued and your child's attendance declines further OR deemed a cause for concern, a referral to ESBAS (Education Support, Behaviour and Attendance Service) will be submitted for further intervention; in support of improved attendance. 


The Hastings Academy has legal powers to use penalty notices to address poor attendance and punctuality. The academy may request that a penalty notice is issued where parents/carers appear unwilling to take responsibility for their child's attendance. Below are three circumstances in which penalty notices may be issued:

  • Planned, but unauthorised absence, such as holidays during term time;
  • Persistent unauthorised lateness;
  • Persistent unauthorised absence

The Academy has a rewards system in place for good attendance:

  • Weekly 100% Attendance Tutor prize draws for 100 pride pounds;
  • Termly 100% Attendance Head of House prize draw for 100 pride pounds and a certificate awarded to each student;
  • Termly Improved Attendance reward

 In addition, throughout the year further awards are presented for excellent attendance to tutor groups and the school in which the student belongs.

Appendix 1 - Withdrawal from Learning Application Request

Useful Links

Is my child too ill for school?

Key Staff

The staff responsible for attendance matters and to whom you should refer concerns initially, are:

Attendance Manager, Ms S Knowles

Attendance Team

Attendance Interventions Officer, Mr C Fuller

West Hill

Head of House, Ms J Wickens
Student Support Manager, Mrs Oliver-Murphy



Head of House, Mrs J Mann
Student Support Manager, Mrs Karen Muggridge


East Hill

Head of House, Mrs S Reed

Student Support Manager, Mrs K Browning



Head of House, Miss E Wright
Student Support Manager, Ms M Lansdell

The Hastings Academy has a legal duty to publish its absence figures to parents/carers and to promote attendance. Equally, parents/carers have a duty to ensure their children attend, punctually, every day the academy is open to students. The academy staff are committed to working with its parents/carers to ensure as high a level of attendance as possible.

Our Student Attendance Target is 100%

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